Time, leave & shifts aligned
Time tracking, schedules and absences connected in one flow. No manual syncing between tools.
Tasks, notifications & follow-up
Automatic tasks, alerts and reporting so nothing slips through the cracks.
Contracts & compliance under control
Automated contract flows with clear approval paths and legally correct documents.
Centralised HR data
All employee data, contracts and statuses in one place. No duplication. No version chaos.
Everything you need, without any extra tools.
The 6 building blocks of your HR ecosystem.
HR administration
All HR information, workflows and documents in one place.
All HR information, task approval processes and documents are centralised in one system.
Employee records, leave management, organisational structures, business trips and HR cases are managed without Excel sheets, scattered email threads or duplication.
This reduces administrative workload, ensures consistent and error-free data and strengthens compliance across the organisation.
Time tracking & shifts
Automated time tracking and scheduling for complex teams.
Time tracking and scheduling are fully automated and aligned with day, night and weekend shifts.
Designed for hospitality, healthcare and organisations with changing rosters, the system supports one-click replacements and integrates with hardware and payroll.
This results in fewer errors in registered hours, less last-minute stress and direct insight for managers.
Contracts & approvals
Fast, secure and streamlined contract flows.
Contract templates, multi-step approvals and automatic updates ensure contracts move efficiently through the organisation.
All changes are reflected directly in the employee file, with e-signature-ready flows and legally correct documentation.
This shortens lead times, reduces legal risks and removes the need for manual contract updates.
Onboarding & offboarding
A professional start and end for every employee.
Onboarding and offboarding are structured through automatic checklists, assigned tasks for HR, IT and team leads, and dedicated preboarding flows.
The full employee lifecycle is covered from first day to exit.
This improves the employee experience, prevents missed steps and enables a faster operational setup.
Payroll
Payroll-ready data without manual corrections.
Hours, premiums and absences are calculated automatically, including accruals and allowances.
Data can be exported to any payroll provider, with monthly, quarterly and yearly reporting available.
This reduces errors, saves time and delivers reliable figures for Finance.
Reporting & analytics
Real-time insight for HR, Finance and management.
HR metrics, workforce data and payroll reports are available in real time, covering leave, contracts, planning, hours and employee data.
All data can be exported to BI tools and supports a full audit trail.
This enables faster decision-making, better planning and complete traceability.
Works with what you already have
Connects with what you already use:
- ERP systems
- Payroll: payroll providers
- Hardware: all time clocks & access control systems
- API: open and extensible
No expensive custom projects. Just connect and work.
Where ERP systems only partially support HR flows, Aisitec covers the entire people process end-to-end within the HR platform, while integrating with payroll and ERP.
Built for audits, not headaches
GDPR, logging and access control as standard.
Secure and fully audit-proof:
- GDPR compliant
- Roles & permissions
- Audit trail
- Data encryption
- Logical data separation
Designed for complex workforce operations
Hospitality, healthcare and tech with shifts, rosters and 24/7 teams.
Everything you need to know
Do we need to replace our current HR setup all at once?
No. Aisitec can be implemented step by step.
Organisations typically start with one or two modules, such as HR administration and time tracking, and expand over time. Existing tools can remain in place during the transition.
This phased approach limits disruption and allows teams to adopt the ecosystem at their own pace.
To run any module, Aisitec requires a basic set of active employee data (e.g., profile details and active contracts).
How does Aisitec integrate with our current systems?
Aisitec is designed to work with what you already use.
It integrates with:
- ERP systems
- Payroll providers
- Time clocks and access control hardware
- External systems via an open and extensible API
There are standard contracting terms. We have monthly bases fee and you can stop using the system at any time, by paying only for the current month
service fee.
service fee.
No custom development projects are required. Integration focuses on data flow, not system replacement.
How does Aisitec support collaboration between HR, Finance and management?
Aisitec centralises data while keeping roles and responsibilities clearly separated.
HR works in one system for people processes, Finance receives reliable payroll-ready data, and management gains real-time insight through reporting and analytics.
Each role accesses the same data source, without duplication or manual handovers.
What impact does Aisitec have on daily HR operations?
Aisitec reduces manual work and operational friction.
By automating workflows, approvals and calculations, HR teams spend less time on corrections, follow-ups and reporting.
This results in fewer errors, more consistency and more time for strategic HR work instead of administrative tasks.
Who is Aisitec designed for?
Aisitec is built for mid-sized organisations with complex people processes.
Typically:
- 100–500 employees
- Shift-based or hybrid work environments
- Multiple HR tools causing errors, delays or compliance risks
It is used by HR teams for daily operations, Finance for reliable payroll data, and management for real-time insights and decision-making.
Where is Aisitec hosted and is it GDPR compliant?
Aisitec is hosted on Amazon Cloud in Ireland. The platform is designed to meet personal data protection requirements and supports GDPR compliance through secure, reliable infrastructure and data handling practices.
Do you offer security testing (penetration test)?
Yes. Aisitec is planning an official penetration test. Once completed, we can share the results with potential customers.
Do you offer a free trial or demo access?
Aisitec offers demo access depending on the use case. In most cases, we provide a guided demo first, and if needed we can provide a demo version after the system presentation.
One HR ecosystem. One source of truth.
Discover how one ecosystem can streamline your entire HR operation.
One connected HR ecosystem, bridging the gap between tools, teams, and compliance.
